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Administrative Specialist (19794-376)

Company: Building Materials Holding Corporation
Location: Hayden
Posted on: June 6, 2021

Job Description:

If you'd like to become part of an exciting, fast-paced organization, BMC is the company for you! Military and Veterans encouraged to apply.

Do you have what it takes? (click here) OR check us out on YouTube:

At BMC, the reliable Administrative Specialist keeps things running smoothly with their tireless attention to detail. This individual compiles and produces reports, maintains systems, and relieves management of administrative detail.

Major Responsibilities:

  • May specialize in one or more technical areas, and may act as a lead.
  • Compile and maintain records of business transactions and office activities, including A/P, A/R, daily voucher reports, payroll hours, bid quotes, and other general ledger information.
  • Compile department studies, statistical reports, and special projects.
  • Draft memos, letters, and other correspondence for signature.
  • Maintain files and filing systems.
  • Answer telephone and direct calls, if necessary.
  • Monitor and reorder office supplies for department.
  • Process customer accounts, credit checks, and construction loans.
  • Reconcile petty cash, DVARs, and accounts receivable ledgers.
  • Input accounts payable, accounts receivable, and general ledger information.
  • May be responsible for the maintenance and upkeep of new software programs, computer security, and computer training of employees.
  • May act as the location's credit contact with responsibility for accounts receivable.
  • Assist with customer sales and service.
  • Log and receive purchase orders; clear out Daily Variance Activity Reports (DVARs); verify discrepancies between purchase orders and vendor invoices.
  • Receive and list monies on account.
  • Generate correction and credit invoices for customer accounts.
  • Assist with credit references and processing credit applications.
  • Contact customers on credit applications, billings, collecting on accounts, and in setting up new accounts.
  • Finalize weekly payroll figures; record details regarding paid and unpaid leaves.
  • Demonstrate a commitment to the quality improvement process and the philosophy of continuous improvement.
  • Identify and respond actively and with sensitivity to the needs of all customers.
  • Participate as a team player in all phases of the organization.
  • Open and responsive to change.
  • Personally provide customers with knowledgeable, courteous, and prompt service at all times.
  • Comply with all Company policies and procedures.
  • Adhere to the Company's safety standards and enforce safety regulations.

Required Skills

  • Minimum Education: High School Diploma or GED.
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
  • Ability to write reports, memos, and correspondence.
  • Exceptional Excel skills.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • MS Office and Tech-savvy.

Required Experience

  • Minimum Experience: At least 3 years of related experience; or equivalent combination of education and experience.

Benefits Overview

Keywords: Building Materials Holding Corporation, Coeur d'Alene , Administrative Specialist (19794-376), Other , Hayden, Idaho

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