Administrative Assistant 1

Company: Idaho State Job Bank
Location: Orofino
Posted on: November 22, 2022

Job Description:

Administrative Assistant 1 at Idaho Division of Human Resources in Orofino, Idaho, United States Job Description Administrative Assistant 1 Print (Apply Administrative Assistant 1 Salary $15.82 - $17.40 Hourly Location Orofino, ID Job Type Full Time Department Department of Correction Job Number 16837 Closing 11/14/2022 11:59 PM Mountain + Description + Benefits + Questions Description The Mission of the Idaho Department of Correction (is to create a model correctional system that provides equitable access to programming and opportunities that reflect a community experience, foster connections, and restore victims of crime. Please note changes have been made to this exam to include the standards required for the Departments compliance with the Prison Rape Elimination Act (PREA) of 2003. The Idaho Department of Correction is currently recruiting for an Administrative Assistant 1. This position supports members of the management team and administrative support manager. This announcement is for the Idaho Correctional Institution Orofino, in Orofino, Idaho. If you have previously applied for the position of Administrative Assistant 1 you must reapply under this announcement. Previous scores will not be used. Hiring lists may be created from open competitive, IDOC Department Promotional, or Statewide promotional applicants. The applications may also be used for future vacancies that may occur within the next six (6) months. We offer an excellent benefit package which includes medical insurance, retirement benefits, paid leave and holidays to name a few. On average, employer paid portions of these benefits is equivalent to 40% of the employees annual salary. BENEFITS: + Excellent low-cost Health, Dental, Vision Insurance (+ Participation in one of the nations best state retirement systems PERSI Retirement (+ Generous vacation and sick leave accrual beginning as soon as you start + Eleven paid holidays a year + Multiple savings plans, including an optional 401k & Deferred Compensation plans + Group Life Insurance/Disability Insurance/Supplemental Life Insurance (+ Employee Assistance Program + Wellness Program (+ Benefits Summary Example of Duties + This position performs a wide variety of secretarial functions. + Employees in this classification are typically delegated the authority to coordinate non-routine secretarial and clerical activities including + Compose letters, correspondence, and memos requiring independent judgment as to content. + Compile and analyze information from a variety of sources to prepare reports + Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats + Schedule and coordinate arrangements for meetings and conferences. + Act as a liaison between their organizational unit and external customers. + Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers. + Monitor budgets and prepare financial transactions Minimum Qualifications + Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception + Good knowledge of gathering and compiling data + Good knowledge of balancing and coordinating a workload for multiple projects Supplemental Information SPECIALTY QUALIFICATIONS: + Willing to work in a correctional institution HIRING INFORMATION: To be hired, candidates will have a history and background supportive of department mission goals and will be subject to: + Completing a Background Investigation Questionnaire and pre-employment drug testing + Having a federal and state criminal background check to include fingerprints + Having a history of law-abiding behavior + Felonies, misdemeanors, illegal drug usage, DUIs, adverse driving convictions and employment history may make you ineligible for employment Non-hiring restrictions are in place for candidates who: + Have been convicted of Domestic Violence or similar types of violent behaviors + Have a dishonorable discharge from military service + Currently are using, dealing or are associated with illegal drugs + Have close friends or relatives under IDOC care & custody where the vacancy exists + Are currently under IDOC supervision or probation (must be released from IDOC supervision or probation for at least one year) Thank you for your interest in employment with Idaho Department of Correction OVERTIME NOTICE: At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation. Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263. Benefits may not be applicable for temporary or seasonal positions. 01 AA1 -MQ1 Office Support Operations: Good knowledge of office support functions Please describe how you have obtained good knowledge of office support functions including word processing; filing; composing a variety of business documents. Typically gained by one year of work experience performing a wide variety of secretarial support; OR formal training consisting of successful completion of an 18-24 month office administration course of study beyond high school; OR, formal training consisting of successful completion of an 18-24 month office administration course of study beyond high school. This coursework should have resulted in an Associate (A.A.) degree or equivalent to be qualifying. 02 AA1 - MQ2 Customer Service and Public Relations: Good knowledge of customer service and public relations Please describe how you obtained good knowledge of customer service and public relations where you were responsible for answering business phones, greeting visitors, AND screening callers for further access to staff. Typically gained by at least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff. 03 AA1 - MQ3 Research and Problem Solving: I have at least one year of work experience gathering information from a variety of sources to collect and compile requested information and required that I have a good knowledge of services, operations, or programs. When responding to work experience statements, the intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience. + Yes + No 04 AA1 MQ4 Balancing a Workload and Coordinating Multiple Priorities I have at least 1 year of office work experience which required that I balance, coordinate, and set priorities for multiple supervisors. Answering yes to this question may increase your overall rating. Your resume MUST support your answer. When responding to work experience statements, the intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience. + Yes + No 05 AA1 - MQ5 Personal computer and Softwa To view full details and how to apply, please login or create a Job Seeker account

Keywords: Idaho State Job Bank, Coeur d'Alene , Administrative Assistant 1, Other , Orofino, Idaho